Creating the ideal agenda requires you to manage many moving parts and important decisions. Not only is your time and effort in high demand, but you are required to get approval from all stakeholders, including executives, event committee members, and the attendees themselves. Hosting a large-scale corporate event isn’t just about growing rapport or having a good time. It’s also about achieving the goal of the event and, often, motivating and inspiring attendees.
To help reduce the stress of planning, consider these three suggestions.
1. Establish Your Goals and Create a Timeline
Before you get down to the nitty-gritty of creating an agenda, such as activities or budget, it’s essential to establish your event goals. They will influence every component of your agenda and are influenced by benchmarks for success, which may include:
> Team building
> Launching a new corporate initiative
> Developing skills
Moreover, you will be likelier to get executive buy-in and support when they know you are planning the event with overarching organizational goals in mind. Sounds like a lot to keep on top of, and it is! Keep track using a month-by-month timeline that outlines goals and objectives as they need to be accomplished each month.
2. Build Your Agenda
Once you’ve established your goals, established benchmarks for success, and locked in executive support, it’s time to put your agenda together. To not only achieve goals but engage participants from start to finish, it is essential to incorporate an immersive experience or activity that builds the necessary conviction to drive results.
At Eagle’s Flight, we have nearly 30 years of experience using experiential learning to successfully accomplish this. By creating an exciting environment that is unlike the workplace, experiential activities encourage employees to solve problems and test out new skills. They get participants involved in a fun, upbeat atmosphere, which keeps energy and engagement high and drives results.
Think critically about the needs, goals, and participants of the event in order to develop the most effective agenda possible.
3. Follow Up
How do you wrap up a corporate meeting on an inspiring note, all while ensuring that attendees transition from the high-energy atmosphere of a meeting back to their regular jobs? By strategically recapping the ways that attendees’ on-the-job realities will change after experiencing an event. It’s important to review the skills learned and how attendees can use them on the job.
Focus not just on what was learned but why the learning is personally valuable to your meeting attendees. When incorporating experiential training into your meetings, a facilitated debrief connects the lessons learned to professional reality. This sheds light on how new skills or initiatives will translate to the real world.
Eagle’s Flight has developed and refined a framework for creating predictable, sustainable behavior change. We specialize in experiential learning and provide our clients a better outcome by truly engaging attendees. Learn why partnering with Eagle’s Flight can help ensure that your next event is memorable!